Top 10 Best Archiving Software for File Management

Are you having trouble keeping your business’s important data organized and safe? The solution might be in archiving software. This guide will show you the top 10 archiving solutions for better file management and keeping data safe for a long time.

Archiving software is key in today’s digital world. It helps all kinds of organizations handle their growing data well. It can save money, improve data safety, and make operations more efficient.

Key Takeaways

• Archiving software helps organize, store, and manage important digital info well.
• It offers many benefits like saving money, better data safety, and keeping data safe for a long time.
• Top archiving solutions have features like automatic archiving, data encryption, and support for different needs.
• Choosing the right archiving software means looking at your needs, how it integrates, and how easy it is to search.
• Reviews of the top 10 archiving software options will help you choose the best for your business.

What is File Archiving Software?

In today’s world, businesses make a lot of important data. File archiving software helps manage and keep this data safe. It makes it easy to find and use important files and documents.

File archiving software makes sure data stays safe, even if it’s not used often. This is key for companies in healthcare and finance. They must follow strict rules about their data.

Enhancing Operational Efficiency

File archiving software makes data management easier. It helps IT teams work on more important tasks. It also makes it quicker to find and use archived files.

Key benefits of file archiving software include:

• Data Preservation: Keeps files and documents safe for a long time.
• Regulatory Compliance: Helps follow rules about data.
• Operational Efficiency: Makes data management smoother and frees up IT resources.

For any business, good file archiving software is very important. It helps manage data better and makes operations run smoothly.

“Effective file archiving is essential for maintaining the integrity and accessibility of our organization’s critical data. It’s a key component of our overall information governance strategy.”

Benefits of Using Archiving Software

Using archiving software brings many benefits to businesses. It helps reduce storage costs by moving less-used data to cheaper storage. This makes the most of storage space. It also enhances data governance by controlling data better and following rules.

Archiving software also bolsters data security with strong encryption and access controls. This lowers the chance of data theft. It streamlines data management, making work more efficient. Lastly, it keeps critical data safe and accessible for years to come.

Key Benefits of Archiving Software

• Cost Reduction: Archiving moves less-used data to cheaper storage, saving money.
• Improved Data Governance: It helps control data better and follow rules.
• Enhanced Data Security: It uses strong encryption and access controls to protect data.
• Operational Efficiency: It makes data management easier, improving work efficiency.
• Long-Term Data Preservation: It keeps important data safe and accessible for years.

Businesses can improve data management and work better by using archiving software. It helps keep valuable information safe for the future.

“Data archiving plays a crucial role in disaster recovery strategies by preserving critical information and simplifying the process of retrieving specific data after an incident.”

Best Archiving Software

The digital world is growing fast. This means we need good archiving software more than ever. Businesses in many fields are looking for strong file archiving tools. These tools help manage data, follow rules, and work better.

Here are some top archiving software options. They can change how you handle your data:

1. Veritas Enterprise Vault – It’s a top choice with 22.5% of the market. Veritas Enterprise Vault helps with data rules and finding data for legal needs.
2. Commvault Cloud – It’s rated highest at 8.6. Commvault Cloud is great for updating how you manage and protect data.
3. Microsoft Exchange – It has built-in tools for email and messaging. This helps with following rules and managing data. But, its popularity has dropped from 14.0% to 11.4% in a year.
4. OpenText Content Manager – It’s for managing business content from start to end. OpenText Content Manager helps with data rules.
5. ShareArchiver – It’s highly rated for its features. ShareArchiver uses smart tech, classifies data, and helps with disaster recovery. It starts at $45 a month and gets a 5.0 rating on software sites.

Since 2012, over 813,903 experts have looked into file archiving solutions. The world makes 2.5 quintillion bytes of data every day. The right archiving software can cut costs and make data management easier for all kinds of businesses.

“Effective data archiving is no longer a luxury, but a necessity in today’s digital landscape. The right solution can transform your organization’s approach to information management.”

Veritas Enterprise Vault

Veritas Enterprise Vault is a top archiving solution. It helps meet data governance needs and supports eDiscovery for regulated industries. This platform stores, manages, and accesses archived data. It ensures compliance with industry rules.

It has features for businesses in regulated sectors. It classifies data and archives it automatically. This helps keep important information under control. The solution also makes searching and eDiscovery easier, helping with legal and regulatory needs.

Key Features of Veritas Enterprise Vault

• Integrates with 120+ content sources through Veritas Merge1, providing unmatched visibility and control over data
• Includes 250+ policies and 1,100+ pre-built patterns for specific data identification through the Classification-driven supervision tool
• Offers flexible deployment options, allowing data archiving in on-premises, public cloud, or hybrid configurations
• Ensures compliance with major regulatory bodies in the financial, healthcare, and other regulated industries
• Assists in compliance with governmental and privacy regulations, such as CCPA, GDPR, and industry-specific norms
• Leverages AWS S3 Glacier Instant Retrieval storage class for long-term data retention and infrequent time-bound retrieval

Veritas Enterprise Vault is the most used archiving solution. It has over 20 years of helping customers manage their data. Its advanced features make it a reliable choice for regulated industries.

“Veritas Enterprise Vault is a leading archiving solution designed to meet data governance requirements and facilitate eDiscovery processes for regulated organizations.”

Commvault Cloud

In today’s world, data is growing fast. Businesses are looking for cloud-based archiving solutions. Commvault Cloud is a great option. It offers scalable and cost-effective archiving.

Commvault Cloud uses cloud infrastructure for archiving. It grows with your data needs. This is great for businesses that grow fast or have changing data needs.

Commvault Cloud’s pricing is also good. It helps companies manage their archiving costs well. This way, they can save money and work more efficiently.

Commvault Cloud has many archiving features. These include:

• Cloud Auto Recovery: It helps quickly recover data after a disaster.
• Cloud Backup and Recovery: It offers strong backup and restore for cloud data.
• Backup and Recovery for Endpoints: It protects data on remote devices and mobiles.
• Cloud Backup and Recovery for File & Objects: It keeps various file types and object storage safe.
• Cloud Backup & Recovery for Google Workspace: It gives full protection for G Suite data.
• Cloud Backup & Recovery for VM: It makes backing up and recovering virtual machines easy.

Commvault Cloud is also very secure. It has FedRAMP High Authorized status. This makes it a safe choice for regulated industries.

Using Commvault Cloud helps businesses manage their data well. It makes archiving scalable, cost-effective, and secure. This helps them handle growing data and improve their data management.

Microsoft Exchange

Microsoft Exchange is a popular email and messaging platform. It has built-in archiving to help businesses keep their important emails safe. This makes it easier to manage data and follow rules.

Comprehensive Archiving Capabilities

Exchange’s archiving has grown a lot over time. It started with basic email archiving in 2010. Now, it has four main archiving features.

Exchange 2019 lets you search up to 10,000 mailboxes at once. This makes finding emails much faster.

Limitations and Considerations

Exchange has some limits. It doesn’t have features like audit trails or tags. These are important for following rules and finding emails.

Also, users can change archiving settings. This might not always match what the company needs. So, managers often have to set these rules.

Many companies use third-party solutions to fill these gaps. These solutions offer more features for managing emails and following rules.

Exchange Online Archiving: Enhanced Capabilities

Exchange Online Archiving is a special feature for Microsoft 365 users. It has unlimited storage and grows as needed. This helps keep emails safe and ready for searches.

But, some companies might still need more. They might use Symantec Vault to get the extra features they need.

“Microsoft Exchange’s archiving capabilities have evolved to provide organizations with a robust foundation for email management and compliance, but third-party solutions may be necessary to address more complex requirements.”

OpenText Content Manager

In today’s digital world, managing business content well is key. It helps keep things in order, boosts work speed, and makes better choices. OpenText Content Manager, once called Records Manager, is a top-notch system for managing content. It helps groups, like government and regulated industries, handle their important info from start to finish.

OpenText Content Manager is all about keeping things in check. It gives groups a single place to manage their content, from making it to getting rid of it. It makes sure rules are followed and helps in making smart plans and decisions. It has special tools for today’s businesses.

Key Features of OpenText Content Manager

• Automated, defensible governance that extends to leading enterprise applications like SAP, Microsoft 365, Salesforce, and SAP SuccessFactors
• Seamless integration with business workflows and processes to enable efficient information flow
• Configurable framework to automate low-value or manual tasks, allowing organizations to focus on their strategic goals
• Scalable and compliant archiving of structured and unstructured information through the OpenText InfoArchive solution
• Powerful search and view interfaces for various user groups to access relevant content quickly
• Robust security features, including content encryption, access control, and integration with immutable storage for data integrity

Using OpenText Content Manager helps groups manage their content better. It keeps things in line with rules and improves decision-making. It works well with big business apps and automates simple tasks, making it great for managing content.

“OpenText Content Manager has been a game-changer for our organization, enabling us to maintain control over our critical information and make more informed decisions. The seamless integration with our core business applications has been a key differentiator.”

OpenText InfoArchive

In today’s world, companies deal with a lot of data. OpenText InfoArchive is a cloud-based solution. It helps manage data in a cost-effective way.

This platform helps companies follow rules and keep their data safe.

Streamlining Data Archiving with OpenText InfoArchive

OpenText InfoArchive uses the cloud for a flexible solution. It keeps both structured data and unstructured data safe. This way, companies can control their data and follow rules.

OpenText InfoArchive has many useful features:

• Scalable Archiving: It grows with your data needs, without big costs for hardware.
• Cost-Effective Archiving: It saves money on storing and managing data in the cloud.
• Structured and Unstructured Data Archiving: It handles all kinds of data, like documents and emails.
• Compliance and Governance: It helps companies follow rules and keep their data safe.

“OpenText InfoArchive’s cloud-based architecture and scalable capabilities have enabled us to streamline our data archiving processes and reduce IT complexity. The solution’s cost-effective pricing model has also helped us optimize our data management budgets.”

– IT Manager, Large Enterprise

Using OpenText InfoArchive can improve how companies manage data. It helps keep data safe for a long time. And it makes sure companies get the most out of their data.

Best Archiving Software

Archiving software is key for keeping digital info safe and easy to find. It helps businesses keep data safe and follow rules. It also makes work more efficient. Let’s look at the top 10 archiving software solutions and what they offer.

1. Veritas Enterprise Vault

Veritas Enterprise Vault helps meet data rules and makes finding data easy. It has features like automatic saving, email control, and search tools.

2. Commvault Cloud

Commvault Cloud is a cloud-based tool for saving data. It’s good for growing businesses because it’s affordable and works well with other systems.

3. Microsoft Exchange

Microsoft Exchange has built-in tools for saving emails and messages. It’s easy to use and works well with Microsoft products.

4. OpenText Content Manager

OpenText Content Manager helps manage business content from start to end. It has tools for saving, keeping, and following rules.

5. OpenText InfoArchive

OpenText InfoArchive is a cloud-based tool for saving data safely. It’s good for all sizes of businesses because it’s flexible and affordable.

Other top tools include Adobe Experience Manager Assets, IBM Domino Databases & Files Archive Services, Symantec Enterprise Vault Solutions Suite, and Veritas NetBackup Platform. Each meets different needs and helps with data management and following rules.

Choosing the right archiving software is important. Look at features like automatic saving, data encryption, and how it works with other systems. This ensures your software meets your needs and helps you reach your goals.

“Archiving software is crucial for managing large volumes of data, automating processes, and enhancing efficiency and productivity.”

Archiving Software Selection Criteria

Choosing the right archiving software for your business is key. Look for automated archiving to make moving files easier. Data encryption keeps your files safe from unauthorized access.

Scalability is also important. Your archiving solution should grow with your data without slowing down.

Good search functionality lets you find files fast. Compliance support ensures you follow data rules. Integration with other tools boosts your workflow.

• Automated archiving: Streamlines the process of moving files to archive storage based on predefined rules
• Data encryption: Protects archived files from unauthorized access, ensuring data security
• Scalability: Accommodates growing data volumes without compromising performance
• Search functionality: Provides metadata indexing and keyword search for quick file retrieval
• Compliance support: Helps organizations adhere to industry-specific regulations for data retention and accessibility
• Integration capabilities: Enhances overall workflow and productivity by integrating with other business tools and systems

By focusing on these points, you can pick the best archiving software. It should fit your needs and support your data management and compliance goals.

Industry-Specific Archiving Needs

Archiving software is a must for all, but different fields have special needs. This is because of their unique rules and how they work. We’ll look at what’s needed in healthcare, finance, and law.

Healthcare Archiving

In healthcare, keeping patient records safe and private is key. Veritas Enterprise Vault and OpenText Content Manager help a lot. They make sure data stays safe and meets strict rules like HIPAA.

Finance Archiving

Financial institutions need to keep records safe for a long time. This helps with rules and audits. Commvault Cloud and Microsoft Exchange have special tools for this job, keeping financial data safe and easy to find.

Legal Archiving

In law, archiving helps with finding and using documents in court. OpenText Content Manager and OpenText InfoArchive are great for this. They help law firms manage documents well, following important rules.

Knowing what each industry needs helps pick the right archiving software. This ensures data stays safe, work runs smoothly, and rules are followed.

Understanding each industry’s needs helps choose the best archiving software. This ensures data is safe, work is efficient, and rules are followed.

Conclusion

Putting a strong archiving software in place is key for all businesses. It brings many Archiving Software Benefits. It makes archiving automatic, boosts data safety, and makes work more efficient.

When picking Archiving Software, look at features like auto-archiving and data encryption. Also, check if it can grow with your business and if it meets your industry’s needs.

Choosing the right archiving software helps manage data better. It saves money and keeps important data safe for a long time.